5 key drivers that will help improve your patient experience

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By Gert Volmer

In our recent Expert Interview Series our CEO, Paul Jaglowski, sat down with individuals in leadership positions across a variety of healthcare settings to discuss the state of understanding the patient experience. In our conversations, we noticed that five central themes repeatedly stood out, regardless of the care setting being discussed.

We hope these 5 key findings will help inform your organization’s efforts to improve the patient experience.

Real-time transparency

It’s paramount that healthcare teams prioritize both uncovering and understanding the process pitfalls that produce gaps in their team’s ability to deliver quality care. Having real-time transparency into how patients perceive the care they receive is critical. If organizations continuously commit to providing real-time visibility into patient satisfaction, care teams will be more effective at meeting their patient needs.

“Our real-time patient feedback platform allows my team to collect raw patient feedback and distill the most crucial insights in a matter of seconds. It gives my team and me complete transparency over what is going on in the hospital so that I can make sure our team is recovering any service issues that patients might have prior to discharge.”


Kathy Ritch, Director of Service Excellence at Wake Forest Babtist Health

Invest in deeper understanding

Healthcare leadership continues to acknowledge the importance of having adequate information management systems in place to monitor key quality, experience, and safety metrics within their organizations.

“By investing a deeper understanding of the metrics, both for outcome and process tracking, healthcare teams can be far more equipped to evaluate and impact the patient’s experience in real time. Without a tool in place to measure these metrics in real time, any healthcare organization will be at a noticeable disadvantage.”


Knox Singleton, former CEO Inova Health System

Be informed prior to discharge

The majority of the individuals we spoke with expressed a frustration with the fact that they had no way to learn about patient’s concerns until after the patient had been discharged. This unfortunate status quo is no longer a limitation.  By investing in a real-time patient feedback and information management platform that automatically communicates with on-duty teams about patient concerns, teams can perform service recovery before patients even leave the hospital.

“With our real-time patient feedback system, the site administrator knows in real time whether a patient had a good or bad experience and can contact that patient directly if he or she left a response that warrants service recovery. And all data is in personalized dashboards, so you can quickly identify trends and create better best practices for the overall footprint.”


Chaneka Pigatt, COO at CareSouth Carolina

Learn consistently

Learning from patients on a quarterly basis is not enough. Teams need to learn in real time from every patient experience in an unbiased way, so that they can consistently uncover how to deliver the best care possible. 

“Before implementing a real-time patient feedback platform we were collecting lengthy after-the-fact surveys that received very low response rates.  Receiving this survey data several months after patients’ most recent experiences with us resulted in our team struggling to find value from the limited volume of insights.”


Jack Bretcher, COO at PartnerMD

Learn from patients in their own words

Many of the current surveys being used in healthcare limit patients to providing feedback on a numerical or multiple choice scale with no option to provide additional insight. While this may allow for easier benchmarking, it deters patients from providing key details about why they provided a specific score or felt a certain way. If you want to truly learn about what moves your patients, it is essential that you give them a way to provide open text feedback in their own words. 

“It has been great to hear from patients in their own words about the care that we provided. We have been able to diagnose issues with the patient’s experience as soon as they arise and make adjustments to the patient’s journey. Feedtrail makes it easier than ever to monitor these individual patient experiences across our footprint”.


Jennifer Allison, Manager at Inova VIP 360

By prioritizing these key drivers, organizations can set themselves up for more effective, efficient, and predictable care delivery.